Team Parent Liaisons Roles & Responsibilities - ADDENDUM

Croton Harmon Booster Club
Team Parent Liaison Roles & Responsibilities Addendum

Optional Parent Liaison Responsibilities/Additional Information

Our Team Parent Liaisons can do as much or as little as they can in an effort to support our teams and coaches. Below is additional information for those that have the time and interest to do more!

? Booster Club:

The Team Parent Liaison is strongly encouraged to attend monthly Booster Club meetings, which are the second Tuesday of each month, or send a proxy, to understand what other teams are doing, ask questions and raise any issues or concerns.

Information provided by Team Parent Liaisons is used to make key decisions on how our Booster Club operates and allocates funds. 

The Parent Liaison can share Booster Club meeting invitations and agendas with all team parents, encouraging them to attend meetings and join the Booster Club. 

The Team Parent Liaison can also serve as an active participant in Booster Club activities.

In conjunction with the Athletic Director’s “Meet the Coaches Night”, the head coach should conduct a parent meeting to set expectations and discuss plans for the season.

The Team Parent Liaison(s) should introduce themselves at this meeting and offer to be a resource to parents throughout the season.

Best Practice: At the beginning of each season, the Team Parent Liaison can reach out to the Booster Club Treasurer (see Important Contacts at end of document), copying the head coach and requesting the team account balance. Parent Liaisons and/or coaches can request team balances whenever needed. The Team Parent Liaison of a team with limited funds should work with the coach(es) and the Booster Club to discuss fundraising options to support the team.

Once the team balance is available, the coach(es) and Team Parent Liaison(s) can discuss anticipated expenses and fundraising needed to support planned expenses.  

The Croton Harmon Booster Club is a 501-C3 non-profit organization and as such, we have a NY State Tax Exempt Certificate, which should be used by coach(es) and Team Parent Liaisons when making taxable purchases for the team. 

NOTE Re Car Wash Fundraisers: Most of the team car washes are conducted at Nancy Kennedy’s Houlihan Lawrence office on the corner by CHHS. Once the Fundraiser Form is submitted with the requested date, the Booster Club will coordinate directly with Nancy Kennedy to ensure the date is available and there are no other team conflicts, and will provide Nancy with one adult team contact that will be on-site that day and/or serve as a contact for their office. The Social Media Chair has a car wash flyer template which can be customized and the Booster Club stores some of the supplies needed for each car wash in the Booster Club Storage for use by any team needing it.

Should pizza be purchased for a tournament, late night game, or other activity, it is recommended to negotiate a reduced price with the vendor as they will often provide a discount (for example 10% off). In addition, be sure to note that the team is affiliated with the Booster Club, a non-profit, and should be tax free. Please remember to complete the Request Form for Croton-Harmon Booster Club Funds, prior to making these purchases. Whenever possible, the Booster Club tries to pay for these costs directly.

The Team Parent Liaison or designee may create flyers for upcoming games and tournaments and should be shared with the Booster Club Social Media Chair to be shared with the Booster Club community, as well as with the Athletic Director to be shared more widely with the CHHS community. They should also be posted on any team social media sites. Flyers may also be printed and shared with team captains to be posted at school with proper approval.

The Team Parent Liaison or designee may decide to write letters to submit with photos to The Gazette to promote upcoming tournaments, fundraising events, or just to promote the team with coverage of the new season, volunteering events, trips to collegiate events, or highlighting the season end celebration. Submissions may be emailed to Gary Cahill at thegazette.us@gmail.com. The Gazette also has sports writers on staff, who the Team Parent Liaison can connect with the team coach(es) to promote coverage of game results throughout the season. The coach(es) are instrumental in this process as they are the keeper of the game results that need to be shared. One very responsive and friendly Gazette sports writer is Rob Caluori who may be reached at rob.caluorisr@gmail.com. 

Teams are strongly encouraged to maintain their own social media sites including Instagram, FaceBook and X. Coach(es), Team Parent Liaisons or other team parents may create and maintain these sites. If a coach decides to engage the team captains to manage postings throughout the season, it should be with coach supervision on content.

Some teams coordinate individual student-athlete photos for the entire team, which are typically taken by a team parent. These photos have been used for tournament programs, Sectional programs, season-end coach awards and to share with the student-athlete and their families. A team photo may be taken the same day for the yearbook and other purposes. The Team Parent Liaison should discuss with the coach(es) and coordinate if desired.

The Team Parent Liaison should work with the coach(es) to ensure a team photo has been taken for the yearbook and ensure that all of the student-athlete names are listed and spelled correctly, as names have accidentally been excluded from the yearbook in the past.

?    Collaboration Amongst Varsity, Junior Varsity and Modified Teams: The varsity Team Parent Liaison can work with the coach(es) and the junior varsity and modified Team Parent Liaisons to foster collaboration amongst the teams. Student-athletes and parents are encouraged to attend the other team games, help with concessions and build relationships. This helps to promote a sense of family and community, creating excitement about high school sports for the younger athletes and forging relationships with upper classmen. It also enables parents to learn about our Booster Club and how they can get involved. Varsity athletes are strongly encouraged to attend at least one junior varsity and modified game.

 

 

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